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Thursday, 31 October 2024

Planning Update

 

Final Leg Planning Update


Hello Team, 

I know I've said this many times, but it's worth repeating; this has been a very unusual Final Leg planning cycle. We are essentially doing two years' worth of work in about nine months. It is a monumental undertaking. Typically, by the time we select the team, much of the front-end work, such as selecting the cities we run through, the hotel we will stay at, and other details have all been solidified. 

It was not until recently that the Local Organizing Committee (LOC) received its funding. What that means to us, is that no contracts could be signed to secure hotels, bus contracts, facilities and all the things we need to make a Final Leg happen, which obviously puts us way behind the curve.

With all that said, we have an amazing group of partners in Italy who are working their tails off to make this happen. 

Flight Bookings

I know you and your programs are chomping at the bit to book flights and pay for the uniform kits, especially before this budget year ends. 

Flights to Turin / Athens

We are waiting for a couple of pieces to fall into place before we can authorize the booking of flights. We anticipate we will provide confirmed dates of travel right about December 1st. I know this puts tremendous pressure on programs to get flights booked, but we are uncomfortable authorizing flight bookings until the LOC formally confirms our dates.

What we do know is that the Flame Lighting in Athens will take place on February 25th. Those of you attending the Flame Lighting will need to be in Athens by no later than February 24th. I would still wait to book until we formally give you the green light to do so. 

Now, if you are traveling from Athens to Rome for the Papal Blessing on February 26th in St. Peter's Square, you have a decision to make; The details for the Blessing have not yet been finalized and we have no idea what that ceremony will look like, other than what occurs at the weekly mass. As a reminder, those travel arrangements from Athens to Rome, accommodations in Rome, and all meals are up to each individual person traveling. The LOC and the Final Leg Planning Committee do not control any of those travel arrangements for you. 

If it were me, and I intended on traveling to Rome anyway, I would book my flight between Athens and Rome (about $100 USD) and secure my accommodations. Since we have no detail about the Papal Blessing, the worst-case scenario is that you would be in Rome for the mass and have a couple of days sightseeing in a spectacular city. I hope that makes sense. If it does not, PLEASE USE THE COMMENT SECTION ON THE BLOG TO ASK YOUR QUESTIONS, THAT WAY EVERYONE GETS THE BENEFIT OF THE HEARING THE ANSWER.

The last piece of independent travel is to get to Turin from Rome. You can travel to Turin by plane or by train. The train is incredibly more scenic. The Flame of Hope will be traveling by train on the afternoon of February 26th, arriving in Turin in the early evening. Torch Runners do not have to travel to Turin on the 26th. You are more than welcome to stay in Rome, and travel to Turin on the 27th. Torch Runners must be in Turin on the 27th, no exceptions. 

Uniform Kits

The final pieces of our uniform kit are falling into place literally as I type. We are awaiting costs on embroidery, printing and shipping. As soon as that info is finalized in the next few days, we will be providing programs with a cost for the kit, and how that is to be paid. Greg Dawson and I have been working very hard to keep the cost down and provide you with a quality kit. I think each of you as Torch Runners will be extremely happy, and I'm pretty confident the programs will be happy with the bottom line.

Patches and Coins

As part of your uniform kit, each of you will be receiving a tactical backpack, along with two Velcro Final Leg patches. We made extra patches available for sale to the 2023 Final Leg Team once we were in Berlin and sold them out in short order. Once our prices have been finalized, we will make available to you the purchase of additional patches. If you order extras, we will have them for you when you arrive in Italy.

For the first time ever, we will also give you the opportunity to purchase extra official Final Leg coins. They are extremely high-quality and make outstanding gifts to your Polar Plunge donors, colleagues, family, and friends. 

Full Team Zoom Call

Greg Dawson, Kami Delameter (SOI) and I will be traveling to Italy literally the day after the Conference for face-to-face planning meetings with our Italian colleagues, along with meeting the Italian Torch Runners and Athletes. Once we return, we will schedule a Full Team Zoom Meeting to provide an update for everyone.

International Conference

For those of you attending the LETR International Conference in San Antonio, Greg Dawson, athlete Dusting Edmondson and I will be presenting a Final Leg 101 class on Thursday afternoon. The presentation is designed to give attendees an overview on the history of the Final Leg, how the team is selected, and many other facets of the event most people do not know. I encourage you to attend.

Also, on Friday Morning, I will be speaking at the general session regarding the upcoming Final Leg in Italy. During that discussion I will ask members of the Final Leg Team to stand and be recognized.

That is a whole lot of information, so please, please, please don't hesitate to ask any questions!

How many miles have you run this week?

See y'all soon!



Wednesday, 30 October 2024

Welcome Aboard!

 Welcome to Jacob and Maggie!

                                                   
Jacob Lewis     
                     


 Maggie Freeman
                                                             

I'm very excited to introduce you to two new Final Leg Team Members. Jacob Lewis (Michigan) joins us as the new Team Leader for Team #2, and Maggie Freeman (New Jersey) joins us as a new Torch Runner for Team #7!

Looking forward to seeing them, along with all of you in Italy!





Friday, 11 October 2024

Running Routes & Other Information

 

Running Routes and Other Information

Happy Fall,

I'm sure many of you - minus our friends in the Southern Hemisphere, Carribean, Hawaii, and other warm locales - are beginning to experience the signs of Fall. Leaves are dropping, morning temps are a little chillier, and it's about time to break out sweatshirts.

It also means we are getting ever closer to our trip to Italy. I know I've said it before, but it's worth repeating; it probably seems to many of you that nothing is going on, but I can assure you that there's a whole bunch of folks working incredibly hard behind the scenes to make this a spectacular Final Leg. 

Normally, you would have known virtually everything there is to know about the Final Leg by now, but the late start in planning has resulted in a shortage of information to share. However, that translates into the fact that very shortly, we will be flooding you with information and tasks to complete - like drinking from a fire hose. We will have some incredibly tight deadlines, so we will need your absolute full cooperation. 

Running Routes

The LOC has begun providing us draft running routes, and so far, they look fantastic. We will be experiencing everything northern Italy has to offer. As we've said before, we likely will be running over plenty of cobblestones, so sturdy running shoes are a must.

Uniform Kits

Our uniform kits should be finalized next week. We are very fortunate to have such a great relationship with Columbia Sportswear, which means you know our gear will be of the highest quality.

We will be doing all of our runs wearing a "jogger" style pant. They are fairly light weight and very comfortable. We strongly recommend you bring a thermal undergarment for those days that are very cold. For those cold days, I really like the brand 32-Heat. It provides a nice extra layer but is also thin. We will provide another reminder of "what to bring" when we get a little closer to go time.

We will have multiple layered options as well, with vests, half-zips, hoodies, beanies and gloves, so we should be prepared for anything Mother Nature has to throw at us.

If you live in the United States, Canada, or are participating in Athens, we will be shipping your gear directly to you. All other team members will get their kits when they arrive at the hotel in Turin.

Team Meeting

As soon as we get the go ahead to start booking flights, we'll schedule another full team meeting to make sure we're all on the same page. We promise you an absolutely life-changing experience!

Until then, KEEP RUNNING and stay safe!







Tuesday, 8 October 2024

Re-launch of the Final Leg Team Portal


RE-LAUNCH OF THE FINAL LEG TEAM PORTAL


The next time that you jump onto the LETR website and decide to have a look at the Final Leg Team Portal, you will hopefully be pleasantly surprised that the site has been refreshed (although not quite complete yet) and its' focus has changed from being a place where information was collected from you to one where information about the event will be stored and displayed.

The Team Portal now has the following sections:

  • TORCH RUNS
  • FINAL LEG SCHEDULE
  • FINAL LEG BLOG
  • POLAR PLUNGE
  • ATHENS & ROME
  • MEET THE TEAM
  • ON THE GROUND
  • GENERAL INFORMATION
As I said earlier, the site is not yet complete.  There is no content in the ON THE GROUND or GENERAL INFORMATION sections and limited info in the TORCH RUNS and FINAL LEG SCHEDULE sections.  But that will only expand as we move closer to February (a mere 4 months away).

There are two ways for you to access the Portal - you can go to the Final Leg website and navigate to the FINAL LEGS section then click on the Portal button - or you can go directly - https://letr-finalleg.org

Either way you will be presented with a splash screen showing the circle logo you see at the top of this post.  Click on that logo to enter the Portal - you will need to know the PIN Code of course.

Did you know that the first Final Leg for a Special Olympics World Games was held in 1987.

That's a pretty significant 4 digit date to remember and use.

I'd like to think that the Portal is fairly easy to navigate - one tip is when you are on a sub-page (Meet the Team as an example) and you want to return to the main page of the Portal - you just need to scroll to the top of the page and click on the TEAM PORTAL banner.

I am away travelling for the next couple of weeks and won't be doing any further work to the Portal until I return - however if you have any ideas, comments or questions about the Portal, drop me an email and I'll get back to you as soon as I can.

I hope the creation of this site will start to put some meat on the bones of the experience ahead of you all.

Scott



 

Monday, 7 October 2024

Fundraising Update #1


Update #1    

Just a few fundraising thoughts. Some of you may have never asked anyone to donate money before. This is the perfect chance because people and businesses like to donate to the great combination of Special Olympics and Law Enforcement. As we all know we can’t take gifts from people doing our cop jobs but people donating to the Law Enforcement Torch Run on your behalf is a different story. The first time you ask someone to donate is the hardest and then you will realize that rarely people say no. Being the Final Leg runner that was handpicked from your state or country is all the more reason they will want to donate. We all need to capitalize on this because it is truly a special honor. For example, you can tell people, post on social media or write a letter stating that “I was the only police officer chosen from the State of Missouri and I am taking this opportunity to raise some money for Special Olympics.  

Special shout out to our team member from Kentucky, Chuck Adams, who secured a $10,000 donation. Great job Chuck.

While it is absolutely voluntary to seek donations, it is such a great opportunity to benefit your local program and the LETR Final Leg.

Upcoming Goals: It would be great to get every team member to personalize their fundraising page with a photo and some individual info. This is a great place to tell your LETR Special Olympics story. Toot your own horn, you have earned it. Even if you don’t plan on doing any fundraising you never know someone might see your page and decide to donate.

Please let me know if you have any questions. 

Thanks for reading this. 

 

Bill. 


 

Thursday, 19 September 2024

Athens Flame Lighting


 Information Needed: Athens Flame Lighting



Hello Team,

It is common for significant others to travel for pre and post Final Leg trips (they are expressly prohibited from traveling on the Final Leg event itself). If you expressed interest in attending the Flame Lighting Ceremony AND you intend to bring a significant other with you, they are welcome to attend the Flame Lightning as a VIP Guest. If that is the case, I need you to reply by email ASAP (by no later than Friday, 20 September) with the name of the person who will be traveling with you. 

I apologize for the short notice, but as you know, everything about this planning process is occurring at warp speed!

Please let me know if you have any questions.





Monday, 16 September 2024

2025 Final Leg Schedule

Zappeion Hall - Athens, Greece

 

2025 LETR FINAL LEG SCHEDULE


Hello Team, we are pleased to present to you our schedule for the 2025 LETR Final Leg leading up to the World Winter Games in Turin, Italy. Please note that once this schedule has been chiseled in stone, Scott Whyte will place it into a much more palatable format:

Monday, 24 February 2025: Flame Lighting Rehearsal, Zappeion Hall - Athens, Greece

Tuesday, 25 February 2025: Logistics Team Arrival - Turin, Italy

Tuesday, 25 February 2025: Flame Lighting, Zappeion Hall - Athen's Greece

Tuesday, 25 February 2025: Flame departs Athens to Rome

St. Peter's Square - Vatican City

Wednesday, 26 February 2025: Host Nation Arrival Ceremony / Papal Blessing, St. Peter's Square - Vatican City, Rome

Wednesday, 26 February 2025: Team Leaders Arrival - Turin, Italy

Wednesday, 26 February 2025: Flame departs Rome by train, enroute to Turin, Italy

Wednesday, 26 February 2025: Flame arrival ceremony - Turin, Italy

Thursday, 27 February 2025: Torch Runners and Athletes Arrival - Turin, Italy

Friday, 28 February 2025: Individual Team Meetings; Management / Logistics Team Meeting; Welcome Dinner (mandatory attendance for full team)

Saturday, 1 March 2025: Final Leg Torch Run - Sestriere* & Pragelato*

Sunday, 2 March 2025: Final Leg Torch Run - Bardonecchia* & Turin*

Monday, 3 March 2025: Final Leg Torch Run - Cuneo* & Alessandro*

Tuesday, 4 March 2025: Final Leg Torch Run - Asti* & Vercelli*

Wednesday, 5 March 2025: Final Leg Torch Run - Novara*

Thursday, 6 March 2025: Final Leg Torch Run - Verbania*

Friday, 7 March 2025: Final Leg Torch Run - Biella* & Ceremonial Run from hotel to Opening Ceremony Arena (2.3 km, or about 1.4 miles) * & Opening Ceremony Rehearsal

Pala Alpitour - Turin, Italy

Saturday, 8 March 2025: Opening Ceremony (evening); Polar Plunge*

Sunday, 9 March 2025: Polar Plunge*, Team visit competition venues, Farewell Dinner (mandatory for all team members)

Monday, 10 March 2025: Team members relieved of Final Leg duties and return home, or continue personal travel

Tuesday, 11 March 2025: Management Team departs

You will note a number of asterisks in the schedule. Some of the towns we are scheduled to visit may be adjusted to different days and times due to a number of factors.

There are pieces of the schedule, primarily the Opening Ceremony rehearsal that we may not know until we are in Italy. That is a mandatory team function, and we are at the mercy of the Opening Ceremony producer in terms of when they will want us at the arena.

At the Opening Ceremony rehearsal, we will also announce which Torch Runner and Athlete will represent the Team in delivering the Flame of Hope into the arena. We will discuss in our next whole Team meeting how we select those individuals.

The Polar Plunge is on the schedule for both Saturday and Sunday. While it will likely take place Sunday morning, we do have some flexibility. 

If our Opening Ceremony rehearsal ends up being Friday afternoon/evening, we may push our Ceremonial Run to the arena to Saturday morning. If it is Saturday morning, this is another mandatory event for all team members. In other words, no sleeping in if we end up having an early morning run.

PLEASE DO NOT BOOK YOUR TRAVEL. WE HOPE TO GIVE YOU THE GO AHEAD SOON!

Just a reminder, the Final Leg is a mission, and part of your duties as a law enforcement officer, or Athlete representative of Special Olympics; it is not a vacation. We will work very hard, with very long hours, but we do have time to decompress, enjoy our new friendships, and possibly celebrate with a cold beverage or two (ask any of the Team Leaders or Logistics folks about decompression time in Berlin).

The key to any Final Leg is to remain flexible. I will promise you right now, something will happen - likely last minute - that will impact our schedule and cause a change. Or, we will make you rush to get somewhere, only to end up waiting. No big deal. As a Torch Runner, you have four simple responsibilities: ALWAYS BE ON TIME; BE READY TO RUN; SMILE; TAKE CARE OF THE ATHLETES.

Greg Dawson, our fantastic SOI partner Kami Delameter and I will be travelling to Italy the day after the International Conference to meet with our Italian colleagues in person. During our visit, we will stay in our team hotel, do reconnaissance on all of the running routes, the Polar Plunge location and the Opening Ceremony arena. Additionally, we hope to meet with all of the Italian Torch Runners and Athletes.

Upon return from that trip, we'll schedule a full team Zoom meeting and share with you what to expect.

I can tell you right now, based on the commitment of our Italian colleagues, this is going to be an extraordinary Final Leg, and an event that will likely change your life in many positive ways.

Folks, I can't emphasize this enough; we will likely have many inclines and declines in our runs, some of which are in ski villages. Also, we will likely have a number of runs over cobblestones. Make sure you have supportive running shoes, and possibly consider some type of ankle support. Our goal is that everyone starts and finishes every run!

If you have questions, please don't hesitate to do so by making a comment in the blog. If you have the question in your head, you know your teammates do as well.

Can't wait to see you all soon!


Winter - Turin, Italy